CSCS card tracking, with every card and expiry date in one place.
Crew Matrix gives site, office and compliance teams one record of the cards each operative and subcontractor carries - the card held, the evidence behind it and the date it runs out - so a lapsed ticket is caught in the office before the operative turns up.
Request access and we'll get your account set up. No payment is taken.
Cards are easy to collect and hard to keep track of.
Most contractors do gather the cards. The difficulty is knowing, at any given moment, exactly what is held for each person and how long it is valid for.
Card photos scattered everywhere
A picture of a card sits in a WhatsApp thread, an inbox or a shared folder. It exists, but nobody can produce it quickly.
Expiry dates nobody is watching
A card lapsed weeks ago and nothing flagged it. You find out when the operative has already turned up.
No line back to the decision
Who accepted this card, against what evidence, on what date? If you cannot answer that quickly, you cannot evidence it later.
Every card type your workforce actually carries.
CSCS is rarely the only card in the wallet. Crew Matrix holds the schemes, tickets and qualifications together on one worker record, each with its own expiry date surfaced before it lapses.
What is recorded against each card
- The uploaded evidence of the card itself
- The expiry date, surfaced before it lapses
- The reviewer who approved or rejected it
- The reason recorded on a rejection or replacement request
- The date the decision was made
One status per worker
Site Clear, Action Needed, Expired, Pending Review or Not applicable - a clear signal of who is ready, with the card evidence behind it.
From a missing card to a recorded, dated decision.
Request the card once
Crew Matrix requests the card from the operative or subcontractor. They activate a secure invite and upload from a phone browser - no app to install.
Review it, with a reason
An internal user approves the card, rejects it or asks for a replacement, and records the reason. Nothing is accepted by accident.
Track the expiry date
Each card carries its expiry date, surfaced ahead of time so the renewal is chased before the card lapses rather than after.
Keep the evidence
The upload, the decision, the reviewer and the date are written to an append-only history, and a Site Clear report can be exported as CSV.
Readiness can be filtered by site, so each site manager sees which assigned workers are ready - and the reason anyone is not - without ringing the office.
What card tracking does not do.
Crew Matrix organises and evidences what you hold. It is worth being clear about where that stops.
- It does not check a card against the CSCS, CPCS or NPORS register
- It does not confirm that a card is genuine
- It does not assess competence or medical fitness
- It does not decide who is allowed onto a site
- It does not replace legal, HR or health-and-safety advice
The final decision to let someone start work stays with the employer or engaging organisation. What Crew Matrix gives you is the record of what was held, who accepted it and when.
The rest of the worker record.
A valid card on its own does not clear an operative for site. The same worker record also holds their induction and their Right to Work evidence.
Site induction tracking
Record who has been inducted for which site, and keep re-induction dates in view.
Right to Work software
Collect the evidence, record the employer-side check and track the follow-up dates.
Construction compliance
How the whole picture fits together for contractors, subcontractors and sites.
See the card record for yourself.
See how a card is requested, uploaded, reviewed and tracked to its expiry date, then get started. Simple pricing that scales with your workforce.